Meeting prep and follow-up

Three types in Proactive assistant take you through a whole meeting: prepare before, write the minutes after, follow up the next day. Each type is off by default and turned on separately, with its own consent text. XomiW only reads and reminds; it never sends or changes anything by itself.

Turn them on

If you turned on "Meeting reminders" before, the type shows "This type has new content that needs your consent". Press Review and agree to get Drive files and open items; until then you keep getting the old reminder.

Before the meeting: the Meeting prep page

About 15 minutes before a meeting with guests, XomiW sends a notification (the lock screen does not show the meeting's name). Tap it, or press Meeting prep on the card in Today, to open a page with:

• The time, the number of attendees and Open the meeting link (Google Meet).
• Agenda: the first 200 characters of the event description.
• Related files on Drive: files attached to the event and files matching its name, up to 5.
• Open items from last time with the same name (e.g. last week's "Weekly sync"), with owners and due dates.
• Start recording: opens the recorder; the recording takes the meeting's name, so next time XomiW finds its open items.

After the meeting: the minutes nudge

About 10 minutes after a meeting with guests ends, if you have not recorded it in XomiW, Today shows "… is over. Upload the recording or notes to write the minutes?". Press Record / upload to open the recorder. The card is silent and shows once per meeting.

The next morning: meeting items

At 08:30 on the next working day, XomiW sums up the items you created from the Meeting action items card (see Record a meeting and write the minutes): how many are done, which are open, who owns them and when they are due.

In a company workspace, Remind the owners sends a reminder inside XomiW to each member with an open item (their quiet hours and daily reminder limit apply). XomiW never emails anyone.

Turn off

Turn each type off in Settings → Proactive assistant, or press Dismiss ▾ → Don't suggest this type again on a card. Off means XomiW stops reading the calendar at once and removes that type's pending cards.